Policies

Catering Services Terms & Policies

We are pleased that you are interested in having Alaskan Events & Catering host your event. As one of Alaska’s finest caterers, we will meet and exceed your every expectation!

Minimums

All catered events require a $1000 food order and/or 25 person minimum for all event.  Private dinner parties of less than 25 guests maybe be considered wwith tailored menus are subject to approval of both the client and Alaskan Events & Catering, LLC.

During the busy wedding months of May through September and the month of December, $1000 minimum is required for all events from Thursday evenings through Sundays. Guest counts are important and you are encouraged to send out RSPV’s if necessary, to determine your guest counts. Additional fees may include but are not limited to staffing, operations, permits and service charges.  These fees are based on each individual event, paying particular attention to the service style, menu, event size, length and location.

Guarantee

When planning your event, it is essential to determine the minimum number of attending guests. Additional guests, up to 50,  may be added up to 15 days prior to the event.  In the event that you foresee a significant guest count increase, please contact our office as soon as possible!

Upon intial reservations, guest counts may be increased in number but not decreased. For this reason, please attempt to be as accurate as possible in determining totals. For all events, the final guaranteed number will be charged. A 50% deposit, based on the estimated total and the signed contract is required, to confirm your event.

Final amount is due 21 business days prior to your event. Events booked out less than 21 days are payable in full at the time of the reservation. Please see the cancellation policy listed on the proposal for further information. Any alterations to the billing (extended event times etc.) will be adjusted and any further amounts due, will be payable within five days of the event.

Hors ‘D Oeuvres & Appetizers

Hors d’oeuvres may be served as starter to the entrée or as a main meal, in station settings. If being served as a main meal, we suggest you choose between 7 – 9 menu items for groups of less than 100. For 100 or more, we suggest 8 or more items.

Ideas To Consider

For weddings: If serving wedding cake, our proposal will reflect a credit for omitting the dessert. The same applies for coffee and tea service if requested. The ‘Classic Ware’, plastic wear is a very beautiful way to serve your guests without the expense and rentals of china and cutlery. Please inquire about viewing a sample of those plates which are very elegant and quite suitable for remote locations or outdoor events.

Ice Sculptures are available. Please contact us to determine what style may be suitable to your event.

Although the menu is extensive, we are not able to print out every possible menu item. Please inquire about any special menu requests or themed events that may better suit your needs.

Wedding Consultations

Consultations are important for a successful event and average about one hour to 90 minutes. In an effort to determine serious potential clientele, a small consultation fee will be assessed of $75.  In the event that  you choose to have Alaskan Evetns & Catering, LLC host your wedding reception, this fee will be applied to your catering fees.

“Other” Food & Beverage

Occasionally clients request that alternate foods or beverages be supplied by them or family members as gifts, for nostalgic purposes or some other basis. For these reasons, AE&C will not handle these provided items in any form or fashion before, during or after the event is over. This also adheres to game products, fish, specialty cakes/sweets and alcoholic beverages provided by the client.

Acts Of God

AE&C, LLC, will not be held liable for any event loss, loss or damage to any properties of the Host or Venue including but not limited to earthquakes, fires, floods, electrical failures, catastrophic weather, or any other abnormality that is considered an Act of God and or general causes of Force Majeure.

Charitable Requests

All charitable requests must be submitted pursuant to these guidelines.

Right To Cancel Contract

AE&C, LLC reserves the right to cancel your agreement at any time for any reason (including the day of the event) and retain a reasonable fee and all expenses, if it is due to clients’ and/or client representative’s behavior, actions or inactions.  Aggressive, abusive, rude and/or obnoxious behavior will not be tolerated towards any AE&C staff, vendors or subcontractors.

Prices Are Subject To Change Without Notice

WE ALWAYS RESERVE THE RIGHT TO ALTER THE MENU IF PRODUCT DOES NOT MEET OUR EXCEPTIONAL STANDARD OF HIGH QUALITY. ALTHOUGH EVERY ATTEMPT WILL BE MADE TO NOTIFY THE CLIENT OF THE CHANGE, WE WILL NOT BE HELD RESPONSIBLE FOR ANY CHANGES DUE TO UNFORESEEN CIRCUMSTANCES.